Policies 2024-2025

Potty Training

• All dancers must be fully potty trained in order to participate in any Dance Moves of Charleston activities. 

Tuition Policies

• Dance Moves requires you to keep an up-to-date method of payment on file in your online account. If you do not provide this we will be asking you to do so before classes begin.  This can be a credit or debit (see fees below) or an ACH routing number (no fees apply). 

• All tuition is due on the 1st of every month August (Prorated) through May for the school year and paid in full for the Summer season. 

• If tuition or open balances are not already paid by the 15th, your method of payment on file will be AUTOMATICALLY RUN (even if you are NOT on auto draft) for any open balances including but not limited to tuitions, fees, dance apparel sales, etc. No exceptions.  

• A $15 late fee will apply to all unpaid tuition that was declined or not able to be run on the 15th, and children will not be able to attend class unless this is paid. 

• Tuition during the school year (August through May) is one fee, divided into 1 prorated payment in August (We begin August 19) and 9 monthly payments Sept - May evenly distributed, even when there are holidays or closings and we do not prorate tuition any months except for the month of August.

• Dance Moves of Charleston does not give credit, refunds, and/or prorating for class(es) missed due to holidays, vacations, illness, pandemics, state-wide closings, or weather.

• During the school-year season (late August/September through May) each student pays a registration fee ($35 first dancer, $20 each additional dancer in the family). All registration fees are non-refundable and non-transferable.

• During the school-year season classes there is one 10% discount eligible for each family. This includes dancers that take multiple classes and siblings.

• There is a 5% multi-camp discount for Summer Camps 2024. This includes dancers that take multiple classes and siblings.

• We gladly accept Visa, MasterCard, American Express, and Discover. Please note a 2.5% processing fee will be applied to all non-cash payments. We also offer ACH and accept checks and cash which do not have a processing fee. 

Roll Over Registration School Year only

• All dancers are automatically enrolled in the next School Year season. This means if you are enrolled in the 2024-25 season, you will be automatically enrolled in the 2025-2026 season based on our class recommendations. 

• There is NO rollover registration for Summer.

• There will be a 2-week drop ad period, and you are not obligated to enroll from Roll Over registration. This process is to make registration easier for you and us. We will not charge your account until we hear from you or the deadline has come, which you will get plenty of notice and reminders about. 

Sickness 

• We have a stay-at-home policy for sickness. Please do NOT bring your child to Dance Moves if they are showing any sign of sickness or have a fever.

• If a child complains of or shows any signs of sickness once they come into Dance Moves the parent will be called to pick them up immediately. 

Dress Code

• Dance Moves does require a Dress Code. Please click here to see what that is for your child. We sell limited dancewear in the studio and also have an online store for your convenience.  We do shoe fittings in the studio with a scheduled appointment.

Makeup Policy

• Each dancer may take up to two makeup classes per class per semester. Make-up classes must be scheduled within the same semester as the missed class. Make-up classes MUST be pre-scheduled through the studio office. Missed make-up classes will still count toward the 2 maximum make-up classes per class, per semester policy.

• Missed Summer Camp days are not eligible for make-up days or classes.

Drop off and Pick up Policy

• Drop off occurs 5 minutes before class at the glass doors. One of our staff will greet your child and take them safely to their classroom. 

• Dancers are picked up inside the studio at their classroom, or if applicable, a waiver can be signed to allow children in levels III and up to leave without an adult. ALL preschoolers and levels I-II are required to have an adult pick them up inside the studio. 

• Please be on time for pick up. We expect all dancers to be picked up no later than 5 minutes after their class.

School-Year Season: Cancellations, Refunds and Account Credit Policies

• School-Year Season classes (Late August/September through May) have a registration fee for every dancer. All registration fees are non-refundable and non-transferable. Each registration fee is valid through the same school-year season it was originally paid.

• School year classes (Late August/September through May) require a 2-week cancellation. You must notify Dance Moves 2 weeks before the next month’s tuition is due in order to drop a class. For example, if you no longer wish to dance in November we need to know by October 15.

• If your card is run as a result of us not knowing about you dropping, no refunds will be given.

• Account credits expire 18 months after the amount was originally run on the account.

• Dance Moves of Charleston does not give credit, refunds, and/or prorating for class(es) missed due to holidays, vacations, illness, pandemics, state-wide closings, or weather.

Summer Classes: Cancellations, Refund, and Account Credit Policies 

• Summer class fees are due upon enrollment. All Summer class fees are non-refundable. 

• If a student wishes to drop on or before June 3, 2024 only account credit is available for the Summer class fee(s). 

• Account credits expire 12 months after the amount was originally run on the account.

• If a student wishes to drop on or after June 4, 2024 all Summer class fees are non-refundable & non-transferable and no refunds or account credits will be given. 

• Dance Moves of Charleston does not give credit, refunds, and/or prorating for class(es) missed due to holidays, vacations, illness, pandemics, state-wide closings, or weather.

Summer Camps: Cancellations, Refund, and Account Credit Policies 

• Each weekly camp fee is due upon enrollment. Due to the popularity of our camps, $50 of every weekly camp fee is non-refundable and non-transferable upon enrollment. 

• If a camper needs to DROP more than 3 weeks PRIOR to each weekly camp start date they may receive an account credit of the weekly camp fee MINUS the $50 non-refundable, non-transferable portion.

• If a camper needs to SWITCH into a different camp more than 3 weeks PRIOR to their weekly camp start date they may switch in a different camp of the same value with no additional fees or penalties.

• If a camper needs to DROP less than 3 weeks before each weekly camp start date they may receive an account credit MINUS the $50 non-refundable, non-transferable portion of the fee ONLY IF their spot in the camp is filled. If the spot is not filled by another camper the full weekly camp fee is forfeited and is non-refundable and non-transferable.

• If a camper needs to SWITCH into a different camp less than 3 weeks before their weekly camp start date they may switch into a different camp of the same value with no fees or penalties ONLY if their spot in the original camp week is filled.

• Account credits expire 12 months after the amount was originally run on the account.

• Dance Moves of Charleston does not give credit, refunds, and/or prorating for class(es) missed due to holidays, vacations, illness, pandemics, state-wide closings, or weather.

Special Programs, Events, and Birthday Parties: Cancellations, Refund, and Account Credit Policies 

• Birthday Parties: Birthday party deposits are not refundable.

• Programs (parent night out, special classes, etc) require a week’s notice of cancellation and only credit is available. Last-minute cancellations are not eligible for refunds or credits. 

Food, Invitations, Treats, and Goody Bags

• Treats, invitations, food, or goody bags being distributed in the classes MUST be approved by Dance Moves admin and there must be something for everyone in the class. NO EXCEPTIONS. 

• If items listed above are sent without approval, they will NOT be allowed to be distributed until approval has been made. Contact Rachel at rachel@dancemovesofcharleston.com for approval. 

Medical Conditions/Diagnoses & Behavior Plans

• I have notified Dance Moves Staff of any medical conditions and/or diagnoses that instructors or staff should know about by emailing Jessica@DanceMovesofCharleston.com.

• A member of the Dance Moves administrative team will follow up with a phone call and/or email to schedule a 1-1 meeting to discuss my dancer’s specific needs.

• Programs with Dance Moves are a group activity and that Dance Moves staff cannot give 1:1 care to any particular child. Please note that Dance Moves does welcome and encourage ABA or medical professional assistance in our classrooms if this will benefit your child. 

• Dance Moves staff are trained professional dancers, not medical professionals.

• Behavior plans will be put into place on a case-by-case basis. Dance Moves will discuss this thoroughly with parents once they are contacted.

Email & Communication Policy

• Dance Moves does 99% of our communication via email. Make sure you are checking your spam folder for such communication. Dance Moves is not responsible for emails going into spam. Emails from Dance Moves will be sent from addresses that end with @dancemovesofcharleston.com as well as our system email no-reply@thestudiodirector.biz.  Make sure you are set to receive these in your INBOX

Photography and Social Media

• We assume you give permission to use photos and videos for marketing and promoting our studio by checking the waiver upon registering. If you do not wish for your child to be photographed please send an email to Rachel@dancemovesofcharleston.com. We value your privacy and will honor your decisions.